Are you evaluating alternatives to Calendly for your meeting scheduling requirements?
Then, you’ve landed in the right spot.
In the following sections, you’ll find the best 9 Calendly alternatives that you need to evaluate before finalizing the right tool.
Before going into the alternatives, let’s review a few basics.
What Is Calendly?
Calendly helps individuals, teams, and organizations automate meeting scheduling. It removes the back-and-forth from the scheduling process, and can be scaled and standardized across your entire organization.
What Is Calendly Best For?
Calendly is best for individuals looking to book 1:1 meetings as well as for teams who schedule meetings with multiple invitees. The platform lets your invitees schedule meetings with you from several touchpoints such as website, email, social media, or Slack.
Here are some features that make Calendly work for your team:
- Flexible event types that you can choose from—one-on-one, group, round robin, and collective—based on various parameters like number of hosts and invitees, language of your booking page, meeting name and location, meeting duration, and your availability. For high-priority meetings that don’t match your regular event types, you can book a one-off meeting as well.
- Syncs with calendar apps such as Google Calendar, Office 365/Outlook, and iCloud Calendar.
- Integrates with email platforms including Gmail, Microsoft Exchange, and iCloud Mail.
- Compatible with video conferencing platforms including Zoom, Microsoft Teams, Webex, and Google Meet.
- Collect payments via Stripe or PayPal at the time of booking.
- Send meeting polls to let invitees vote on dates and times to find the best meeting time for a large group.
- Integrate with CRMs like Salesforce and HubSpot to autosync records, meeting info, and follow ups.
- Martech stack integration. Calendly comes with native integrations for HubSpot, Marketo, and Pardot to help you instantly qualify, route, and book prospect meetings using your existing web forms.
- Analytics dashboard help you track and identify actionable insights like number of meetings created/completed/rescheduled/canceled, preferred meeting lengths, and popular days and times for meetings.
Calendly Pricing
Calendly offers 4 pricing tiers including the Free plan. Here are the pricing details:
- Free: $0
- Standard: $10/seat/month (billed annually) and $12/seat/month (billed monthly)
- Teams: $16/seat/month (billed annually) and $20/seat/month (billed monthly)
- Enterprise: Starts at $15k/year
Exploring Calendly? Key Points To Consider
While Calendly is an established player in the appointment scheduling software market boasting over 20 million users, it’s not without its faults. So, here are a few points based on user reviews that you should consider to make an informed decision:
- Not optimal for website conversions. While Calendly is exceptional for sharing meeting links to schedule 1:1 and group meetings, it falls short when it comes to routing inbound leads to the right rep and website embed, all of which is necessary for any business focusing on inbound lead generation.
- Limited licensing flexibility. If you want to access all of Calendly’s routing features, you need to be on the premium plan. What’s more, the entire team has to be on the plan—not just the reps who take meetings.
- Limited owner-based routing capabilities. Calendly’s owner-based lead routing is available only for Salesforce CRM and that too only for the Enterprise plan.
- Restricted customer support. Calendly provides full-fledged customer support, including onboarding and implementation only on Enterprise plan. Its Standard and Teams plans provide round-the-clock support only through email and live chat and not through other channels like phone.
- Complex website booking embed. Embedding Calendly on your website can be challenging if you have limited technical expertise, so it requires dev assistance.
What To Look For in a Calendly Alternative?
When you’re checking out alternatives for Calendly to boost your website conversions, here are 6 factors you need to consider to choose the right meeting scheduling tool for you:
1. Flexible Lead Routing
Look for a tool that lets you automatically assign the right reps to the right leads at the right time based on the routing conditions of your choice, which increases your speed-to-lead. The platform should also allow you to visualize, review, and edit your routing strategy. Make changes to your routing logic in seconds, and visualize your routing strategy easily.
2. Website Embed
If you want prospects to book meetings through your website, the scheduling software should offer an option to easily embed a booking widget on your website without the need for technical expertise. This allows them to book meetings without leaving your site, making it convenient for them.
3. Customizable Lead Distribution
The scheduling automation platform you choose must be able to assign leads to your sales reps based on round-robin or custom logic, so that you can control the number of meetings each rep gets.
4. Strong CRM Integrations
Choose software that seamlessly connects with your customer relationship management (CRM) software. Strong integrations will allow you to auto-update contacts, specific fields and associated activity in your CRM, resulting in efficient and error-free meeting scheduling.
5. Conversion Reports
The software should generate reports that provide crucial insights on lead conversions, like meeting completion rate and cancel rate, so that you can analyze where meeting drop-offs occur and make changes to your scheduling strategy.
6. Round-the-Clock Support
Choose a sales scheduling software that comes with free, round-the-clock customer support that you can access through multiple channels like email, phone, and chat. For scheduling automation, round-the-clock customer support is non-negotiable—even a few hours of downtime can result in loss of valuable inbound leads.
With these in mind, let’s now explore the top Calendly alternatives in the market.
Calendly Alternative #1: Schedule IQ
Schedule IQ by Klenty is a meeting scheduling automation platform designed to automate the entire meeting scheduling process end-to-end.
You can book meetings by displaying a calendar once high-intent leads fill your form, improve speed-to-lead by scheduling time with prospects as soon as they complete the form, qualify inbound leads, and route them to the right reps.
Here’s a closer look at Schedule IQ’s key features:
- Drag-and-drop routing builder. Schedule IQ is the only lead routing platform with a workflow builder that lets you quickly visualize, review, and edit your routing strategy. Make changes to your routing logic in seconds, and visualize your routing strategy easily.
- Website calendar embed. Embed your calendar on your website without any hassle or dev assistance by just copy-pasting an embed code. Calendar embed lets visitors book meetings directly, and improves your website's functionality by allowing visitors to schedule meetings without leaving your site.
- Leverage deep integrations with CRMs. Unlike Calendly and Chili Piper, Schedule IQ lets you have bidirectional sync with the top CRMs in the market: Salesforce, HubSpot, Pipedrive, and Zoho CRM. When visitors book a meeting, fail to, or cancel, Schedule IQ immediately creates a contact and associated activity in your CRM. It also updates existing contacts, ownership, and specific fields so your CRM stays up-to-date always.
- Access 4 different lead routing options—owner-based, form-based, CRM-based, and IP-based—to assign leads to reps best suited to take them to closed-won.
- Have full control over lead distribution by distributing based on rep availability, equal distribution or weight-based distribution. Use round-robin or custom logic to decide meeting volume for every rep.
- Seamless calendar integration. Connect your Google or Outlook calendar to Schedule IQ to let prospects book a meeting during your available hours.
- Meeting drop-off workflows. Capture prospects who partially submit the form and automatically set up workflows to remind your prospect to finish booking the meeting.
- Conversion funnel reports lets you pinpoint exactly where you’re losing pipeline. Slice meeting volume down by rep by meeting completion rate and cancel rate and analyze drop-offs by traffic-to-form fill, form fill to calendar visit and calendar visit to meeting booked.
- Top-tier customer support + migration. With Schedule IQ, you’ll get 24/5 free support access across email, chat, and phone. Experience free hand-held migration, onboarding, and implementation. Post-implementation, you’ll also get product training and workshops for new team members.
Pricing:
Schedule IQ's pricing options:
- Free: $0
- Meeting Booker: $12/seat/month (billed annually) and $15/seat/month (billed monthly)
- Lead Router: $20/seat/month (billed annually) and $25/seat/month (billed monthly)
Calendly Alternative #2: Chili Piper
Chili Piper is a meeting scheduler that lets you qualify, route, and schedule leads from anywhere—webform, cold calls, campaigns, G2 page, and more. This helps you accelerate your speed-to-lead time, qualify leads efficiently, book more meetings, and create more pipeline.
Here are some key capabilities of Chili Piper:
- One-click meeting scheduling. Chili Piper’s Instant Booker automates scheduling through one-click booking through email, automated invites and reminders, and real-time updating of CRMs.
- Route and book from website forms. Its Form Concierge offering lets you instantly qualify, route, and book from your existing website form. Allow leads only from good-fit accounts, enable one-click booking from your email marketing campaigns, and create routing rules based on your team structure.
- Auto-assign records. The Distro solution helps in auto-assigning records in Salesforce to the right people on your team without any manual upkeep. It also automatically removes reps from the queue when they’re out-of-office.
- Optimize handoff across the funnel. The Handoff offering automates scheduling and lead routing—whether it’s from prospecting to sales, closed-won to implementation, or even chat to sales. Its algorithm constantly corrects to make sure every rep has the exact same number of meetings.
- Salesforce CRM integration. Chili Piper ensures all meeting details are time stamped and recorded in your Salesforce to help you better manage your pipeline. Events are logged in the CRM automatically.
Pricing:
Chili Piper’s meeting scheduling capabilities are spread across 4 different products, which are priced individually.
- Instant Booker: $15/user/month (billed annually) and $22.5/user/month (billed monthly)
- Handoff: $25/seat/month (billed annually) and $37.5/seat/month (billed monthly)
- Form Concierge: $30/seat/month (billed annually) and $45/seat/month (billed monthly)
- Distro: $30/seat/month (billed annually) and $45/seat/month (billed monthly)
Calendly Alternative #3: Zoho Bookings
Zoho Bookings is a meeting scheduling software designed to help businesses and professionals manage their meetings, reservations, and availability more efficiently. It is a part of the Zoho suite of business software and offers several features to enhance scheduling processes.
Key features:
- Customize availability. Zoho Bookings allows prospects or customers to book meetings with your business or service online. You can customize your availability, and prospects can choose the time slots that work for them.
- Time zone support. The tool can accommodate businesses and clients in different regions, with support for multiple languages and time zones.
- Meeting insights. It provides valuable insights into your booking data, allowing you to track meeting history, customer preferences, and other relevant metrics.
Pricing:
- Basic: $4.33 per user/month (billed annually) or $5.77 per user/month (billed monthly)
- Premium: $6.49 per user/month (billed annually) or $8.65 per user/month (billed monthly)
Calendly Alternative #4: RevenueHero
RevenueHero is a tool for businesses to manage appointments and meetings more easily. It assists sales teams in organizing their schedules, automating follow-ups, and connecting with customers faster.
Key features:
- Easy scheduling. RevenueHero allows users to set up meetings with prospects and customers. It offers the ability to schedule meetings based on availability, time zones, and customizable meeting types.
- Personalized booking links. Users can generate personalized booking links that can be shared with prospects and customers, making it easy for them to schedule meetings at a time that suits them.
- Automated reminders. The platform can send automatic email reminders to customers and sales representatives to reduce no-shows and increase the efficiency of scheduled meetings.
Pricing:
- Inbound Essential: $25/user/month (billed annually) or $35/user/month (billed monthly)
- Inbound Enterprise: $35/user/month (billed annually) or $45/user/month (billed monthly)
- Outbound Essential: $20 per user/month billed annually or $25 per user/month billed monthly
Calendly Alternative #5: Microsoft Bookings
Microsoft Bookings is a meeting scheduler tool offered by Microsoft as part of its productivity suite, Microsoft 365 (formerly known as Office 365). It is designed to help businesses and organizations, especially small and medium-sized enterprises, manage their meeting scheduling and customer bookings more efficiently.
Key features:
- Personalized booking page. You can create a personalized booking page with their branding, logo, and services, making it easy for customers to schedule meetings.
- Integrations. It seamlessly integrates with other Microsoft 365 applications, such as Outlook, Teams, and SharePoint, for better collaboration and communication.
- Accessibility. Microsoft Bookings is accessible via web browsers and has a mobile app, allowing businesses and customers to schedule and manage meetings on the go.
Pricing:
- Microsoft 365 Business Basic: $6.00/user/month (billed annually)
- Microsoft 365 Business Standard: $12.50/user/month (billed annually)
- Microsoft 365 Business Premium: $22.00/user/month (billed annually)
- Microsoft 365 Apps for Business: $8.25 user/month (billed annually)
Calendly Alternative #6: Apollo Meetings
Apollo Meetings is a feature within the Apollo.io platform designed to streamline and optimize the scheduling and management of meetings between sales professionals and their prospects. The platform lets you seamlessly arrange and coordinate various meetings with leads while automating various aspects of the scheduling workflow.
Key features:
- Create different meeting types. Users can create different types of meetings for various purposes, from one-on-one discussions to multi-host meetings and round-robin meetings.
- View past and upcoming events. The tool provides an overview of upcoming meetings and records of past meetings, including participant details, scheduled times, and durations.
- Customize meeting settings. It allows users to customize meeting settings, including calendar integration, meeting link personalization, video conference links, default availability, and minimum schedule notice.
Pricing:
- Free: $0
- Basic: $49/user/month (billed annually)
- Professional: $79/user/month (billed annually)
- Organization: $99/user/month (billed annually)
Calendly Alternative #7: Acuity Scheduling
Acuity Scheduling is an online appointment scheduling and booking software that allows individuals and businesses to manage and automate their appointment booking process.
This platform is particularly popular among service-based professionals who rely on scheduling appointments with prospects or customers such as therapists, consultants, coaches, and small businesses.
Key features:
- Customize scheduling preferences. Users can customize their scheduling preferences based on their availability by setting specific working hours and blocking out time for breaks.
- Create events. Users can create different types of meetings such as one-on-one sessions, group classes, or workshops, each with different durations, scheduling rules, and pricing.
- Payment integrations. Acuity Scheduling integrates with popular payment gateways like PayPal, Stripe, and Square. This helps you to collect payments or deposits at the time of booking.
Pricing:
- Emerging: $16 per user/month billed annually or $20 per user/month billed monthly
- Growing: $27 per user/month billed annually or $34 per user/month billed monthly
- Powerhouse: $49 per user/month billed annually or $61 per user/month billed monthly
- Enterprise: Available on request
Calendly Alternative #8: YouCanBookMe
YouCanBookMe is a meeting scheduling tool for people and businesses who want to organize their schedules and let others set up meetings with them. It allows you to make a unique booking page with your own style where customers can easily view when you're available and set up meetings.
Key features:
- Customize booking page. The platform offers options to customize your booking page that can be embedded on the website or shared as a standalone page, making it easy for clients or contacts to book meetings.
- Automated reminders. It can send automated meeting reminders to you and your clients to reduce the likelihood of no-shows or scheduling conflicts.
- Custom intake forms. Users can create and send custom intake forms or questionnaires to clients to collect necessary information before meetings.
Pricing:
- Free Forever: $0
- Paid Plan: $10.80/user/month (billed annually) or $12/user/month (billed monthly)
Calendly Alternative #9: BookIt by LeanData
BookIt by LeanData is a sales scheduling tool that helps companies improve the process of managing meetings and distributing leads to the right sales rep, ultimately enhancing the experience of booking a meeting.
Key features:
- Set availability. BookIt allows users to set their availability preferences, such as defining specific hours and days when they are open for booking a meeting.
- Routing rules. It allows you to set up rules and criteria for routing leads to the most suitable team member. It can consider factors like geography, product knowledge, communication skills, etc.
- Integrations. It integrates with popular tools such as Salesforce, HubSpot, Microsoft Outlook Calendar, Google Calendar, and Google Analytics.
Pricing:
- BookIt For Forms: $25/connected calendar/month
- BookIt Handoff: $25/connected calendar/month
So, Which Scheduling Platform Should You Choose?
If your focus is website conversions and are looking for a scheduling automation platform, you need a scheduling platform that’s budget-friendly, provides flexible routing options, and comes with excellent customer support.
This is what Schedule IQ was built for.
Schedule IQ offers all the advanced capabilities you’d find in major scheduling automation platforms without breaking the bank. Whether you’re in sales, marketing, or customer success, Schedule IQ helps you organize, plan, and distribute every lead that comes in, ensuring that no opportunity is missed.
Need proof? Here’s a success story.
Skuad, a global HR platform, managed to convert 100% of interested leads into booked meetings using Schedule IQ. Read their full story here.
Curious to know how Schedule IQ can meet your scheduling automation needs? Book a demo now!
