Looking for alternatives for HubSpot Meeting Scheduler? You're in the right place then.
In the following sections, you’ll find the best 9 HubSpot Meeting Scheduler alternatives that you need to evaluate before finalizing the right tool for your team.
Before going into the alternatives, let’s review a few basics.
HubSpot Meeting: What is It?
HubSpot Meeting Scheduler is a meeting scheduler tool designed to streamline the process of scheduling meetings and appointments.
With the HubSpot Meeting Scheduler, users can bid farewell to the time-consuming back-and-forth emails typically associated with finding a suitable meeting time.
What is HubSpot Meeting Tool Best For?
The HubSpot Meeting Scheduler offers several key functionalities to enhance the scheduling process:
- Prospect-Initiated Meetings: This feature allows prospects to independently book meetings with users or multiple team members within a company. It streamlines the scheduling process by enabling prospects to choose an available meeting time that works for both you and the prospects.
- Calendar Sync: The HubSpot Meeting Scheduler integrates seamlessly with Google Calendar and Office 365 Calendar. This ensures that prospects can always see the user's most current availability, reducing the risk of scheduling conflicts.
- Round Robin links: Round robin meeting links match prospects with the most suitable sales reps based on availability. This ensures that prospects are paired with the appropriate reps.
- Group Meetings: You can create group meeting links, allowing prospects to schedule meetings with multiple team members at once. When booking a meeting using a Group Availability link, contacts can choose any time when all selected team members are available.
- Embedding on Websites: The tool allows users to embed the calendar directly onto their websites. This allows prospects to schedule meetings directly through the website, enhancing user experience.
- Email Integration: When communicating with prospects via email, users can include their calendar link in the message. This enables prospects to conveniently schedule appointments without leaving their inbox.
- Appointment Scheduler: Users can automate the appointment scheduling process, streamlining the sales workflow and saving valuable time. Prospects can book appointments directly by following the booking link provided by the user.
Pricing:
HubSpot’s meeting scheduler is part of the Sales Hub, and you can start using it for free. If you need more advanced features to help automate and scale your sales operations, you might need to purchase HubSpot Sales Hub. Here are its 2 pricing tiers:
- Sales Hub Professional - $90/mo/seat.
- Sales Hub Enterprise - $150/mo/seat.
Points To Consider Before Choosing HubSpot Meeting Scheduler:
Although HubSpot Meeting Scheduler is a well-known appointment scheduling tool, it has its drawbacks. Here are some insights from user reviews to help you make a well-informed decision.
- Implementation Time: One common feedback from users is the significant time investment required to set up and implement the tool according to specific business needs. Customizing the scheduler to align with your unique workflows and preferences takes some time.
- Learning Curve: The sophistication of HubSpot meeting has a fallout: a non-intuitive interface. With its umpteen integrations, functionalities, and complex analytics reports, even experienced reps would face a steep learning curve when they begin to use Outreach.
- No Option to Route Leads: One notable drawback of HubSpot Meeting Scheduler is its lack of intelligent lead routing features. The tool does not offer functionality to distribute inbound leads based on specific criteria, such as the experience level of sales representatives.
- Less-than-ideal customer support: Many customers have voiced their dissatisfaction with HubSpot Meetings customer support, citing slow response times and inadequate assistance. Any issue you face while implementation or post implementation, it might be a hassle to get proper assistance from the team.
What To Look for in a HubSpot Meeting Scheduler Alternative
When you’re checking out alternatives for HubSpot Meeting scheduler to boost your website conversions, here are 5 factors you need to consider to choose the right meeting scheduling tool for you:
- Website Calendar Embed: You should be able to embed a calendar on your website without any hassle or developer assistance by simply copy and pasting the embed code. This allows your website visitors to book a meeting directly with you without having to leave the site.
- Time Zone Selection: Choose a tool that automatically adjusts for time zones, ensuring clear and accurate meeting times when scheduling with prospects in different locations.
- Dynamic Route Planner: Seek a tool that enables you to swiftly visualize, review, and adjust your routing strategy. You should be able to modify your routing logic in seconds and easily see the overall routing plan.
- Smart Lead Allocation: The software should enable flexible lead distribution. Whether you prefer to evenly assign incoming leads to all your reps or give more leads to your most experienced reps, the tool should accommodate your preferred distribution method.
- Top-tier customer support: You should have access to top-tier customer support, available via email, chat, and phone. This ensures you can quickly and easily get help with any issues or questions, providing a seamless and efficient experience.
Keeping these points in mind, let's delve into the top HubSpot Meeting alternatives available today.
HubSpot Meeting Alternative #1: Schedule IQ
Schedule IQ by Klenty is a meeting scheduling automation platform that simplifies the entire scheduling process. It allows you to display a calendar for booking meetings as soon as high-intent leads fill out your form.
This tool enhances speed-to-lead by immediately scheduling time with prospects post-form completion, qualifying inbound leads, and routing them to the right reps.
Here are some of the key features of Schedule IQ:
- CRM Integrations: Schedule IQ offers seamless bidirectional synchronization with leading CRMs like Salesforce, HubSpot, Pipedrive, and Zoho CRM. When visitors book, cancel, or fail to attend a meeting, Schedule IQ instantly creates a contact and logs the associated activity in your CRM.
It also updates existing contacts, ownership details, and specific fields, ensuring that your CRM remains current at all times. - Maintain complete control over lead distribution by assigning leads based on rep availability, equal distribution, or weight-based distribution method. Implement round-robin or custom logic to regulate the meeting volume for each sales rep.
Based on your preferences, you can configure the system to distribute leads by availability, equally, or by seniority.
- Website Calendar Embed: Seamlessly add your calendar to your website without requiring any developer help by just copy and pasting an embed code. This functionality improves your website by enabling visitors to schedule meetings directly on the site.
- Meeting drop-off workflows. Capture prospects who partially complete the form and automatically create workflows to remind them to finalize scheduling the meeting.
- Exceptional Customer Support and Migration Assistance. With Schedule IQ, you’ll get 24/5 free support access across email, chat, and phone. Experience free hand-held migration, onboarding, and implementation. Post-implementation, you’ll also get product training and workshops for new team members.
- Effortless Scheduling Across Time Zones: The tool is designed to support businesses and clients in various regions, making it easy to coordinate across different time zones.
- Intelligent Lead Routing: Schedule IQ uses your prospect's form responses, CRM data, CRM ownership, and location (determined by the prospect’s IP address) to classify the prospect type and route them to the most appropriate sales rep for effective handling.
- Drag-and-drop routing builder: Schedule IQ is the only lead routing platform with a workflow builder that lets you quickly visualize, review, and modify your routing strategy. Update your routing logic in seconds and clearly visualize your strategy. You can do Owner-based, IP-based, CRM-based, and form-based routing.
Pricing:
Schedule IQ's pricing options:
- Free: $0
- Meeting Booker: $12/seat/month (billed annually) and $15/seat/month (billed monthly)
- Lead Router: $20/seat/month (billed annually) and $25/seat/month (billed monthly)
HubSpot Meeting Alternative #2: Chili Piper
Chili Piper is a meeting scheduler that lets you qualify, route, and schedule leads from anywhere—webform, cold calls, campaigns, G2 page, and more. This helps you accelerate your speed-to-lead time, qualify leads efficiently, book more meetings, and create more pipeline.
Here are some key capabilities of Chili Piper:
- One-click meeting scheduling. Chili Piper's Instant Booker automates scheduling with seamless one-click booking via email, automated invitations and reminders, and real-time CRM updates.
- Route and book from website forms. The Form Concierge feature allows you to quickly qualify, route, and schedule appointments directly from your website form. You can filter leads from suitable accounts, enable easy booking from email campaigns, and set routing rules based on your team's organization.
- Auto-assign records. The Distro solution automates assigning records in Salesforce to the appropriate team members without manual updates. It also removes reps from the queue automatically when they are out-of-office.
- Optimize handoff across the funnel. The Handoff feature automates scheduling and lead routing across various stages—from prospecting to sales, closed-won to implementation, or chat to sales. Its algorithm continually adjusts to ensure an equal distribution of meetings among all reps.
- Salesforce CRM integration. Chili Piper ensures all meeting details are time stamped and recorded in your Salesforce to help you better manage your pipeline. Events are logged in the CRM automatically.
Pricing:
Chili Piper’s meeting scheduling capabilities are spread across 4 different products, which are priced individually. Here're the Chili Piper's pricing details:
- Instant Booker: $15/user/month (billed annually) and $22.5/user/month (billed monthly)
- Handoff: $25/seat/month (billed annually) and $37.5/seat/month (billed monthly)
- Form Concierge: $30/seat/month (billed annually) and $45/seat/month (billed monthly)
- Distro: $30/seat/month (billed annually) and $45/seat/month (billed monthly)
HubSpot Meeting Alternative #3: Calendly
Calendly is ideal for individuals who need to book 1:1 meetings and for teams coordinating meetings with multiple participants. The platform allows invitees to schedule meetings from various touch points such as your website, email, social media, or Slack.
Key features:
- Email Integration: Calendly integrates seamlessly with email platforms including Gmail, Microsoft Exchange, and iCloud Mail.
- Video Conferencing Compatibility: The platform works with popular video conferencing tools such as Zoom, Microsoft Teams, Webex, and Google Meet.
- Payment Collection: You can collect payments at the time of booking through Stripe or PayPal.
- Martech Stack Integration: Calendly offers native integrations with HubSpot, Marketo, and Pardot, enabling you to instantly qualify, route, and book prospect meetings using your existing web forms.
- Analytics Dashboard: The analytics dashboard helps you track and identify actionable insights, including the number of meetings created, completed, rescheduled, or canceled, preferred meeting lengths, and popular days and times for meetings.
Pricing:
Calendly offers 4 pricing tiers including the Free plan. Here are the pricing details:
- Free: $0
- Standard: $10/seat/month (billed annually) and $12/seat/month (billed monthly)
- Teams: $16/seat/month (billed annually) and $20/seat/month (billed monthly)
- Enterprise: Starts at $15k/year
HubSpot Meeting Alternative #4: Zoho Bookings
Zoho Bookings is a dynamic meeting scheduling software that empowers businesses and professionals to manage their meetings, reservations, and availability with ease. As part of the Zoho suite, it brings a host of features designed to streamline your scheduling process.
Key features:
- Customizable Availability: Prospects or customers can book meetings online, selecting from time slots you’ve made available.
- Time Zone Support: The tool supports multiple languages and time zones, accommodating businesses and clients in different regions.
- Meeting Insights: Track meeting history, customer preferences, and other metrics to gain valuable insights into your booking data.
Pricing:
Basic: $4.33 per user/month (billed annually) or $5.77 per user/month (billed monthly)
Premium: $6.49 per user/month (billed annually) or $8.65 per user/month (billed monthly)
HubSpot Meeting Alternative #5: Microsoft Bookings
Microsoft Bookings is a robust meeting scheduler tool included in the Microsoft 365 suite (formerly Office 365). It is tailored to assist businesses and organizations, particularly small and medium-sized enterprises, in managing their meeting schedules and customer bookings more efficiently.
Key features:
- Customized Booking Page: Create a personalized booking page featuring your branding, logo, and services, simplifying the scheduling process for your customers.
- Integration Capabilities: Microsoft Bookings integrates seamlessly with other Microsoft 365 applications such as Outlook, Teams, and SharePoint, promoting enhanced collaboration and communication.
- Accessibility: Microsoft Bookings is accessible via web browsers and equipped with a mobile app, enabling businesses and customers to schedule and manage meetings on the go.
Pricing:
- Microsoft 365 Business Basic: $6.00/user/month (billed annually)
- Microsoft 365 Business Standard: $12.50/user/month (billed annually)
- Microsoft 365 Business Premium: $22.00/user/month (billed annually)
- Microsoft 365 Apps for Business: $8.25 user/month (billed annually)
HubSpot Meeting Alternative #6: YouCanBookMe
YouCanBookMe is a versatile meeting scheduling tool designed for individuals and businesses aiming to streamline their scheduling processes. It enables you to create a personalized booking page that reflects your unique style, allowing clients or contacts to effortlessly see your availability and schedule meetings.
Key Features:
- Tailored Booking Page: Customize your booking page to match your brand’s identity. Embed it on your website or share it as a standalone page to simplify the booking process for your clients.
- Automated Reminders: Stay organized with automated meeting reminders sent to both you and your clients, reducing the chances of missed appointments or scheduling conflicts.
- Custom Intake Forms: Create and send customized intake forms or questionnaires to clients, ensuring you gather necessary information before each meeting to maximize productivity.
Pricing:
- Free Forever: $0
- Paid Plan: $10.80/user/month (billed annually) or $12/user/month (billed monthly)
HubSpot Meeting Alternative #7: Acuity Scheduling
Acuity Scheduling is an advanced online tool designed to automate and manage appointment bookings for individuals and businesses alike, particularly benefiting professionals in service industries such as therapy, consulting, coaching, and small business sectors.
Key features:
- Customizable Scheduling Preferences: Tailor your availability by setting specific working hours and blocking time for breaks to maintain a balanced schedule.
- Versatile Event Management: Create various types of appointments, including one-on-one sessions, group classes, or workshops, each with customizable durations, scheduling rules, and pricing options.
- Integrated Payment Solutions: Seamlessly integrate with leading payment gateways such as PayPal, Stripe, and Square to facilitate secure payments or deposits at the time of booking, ensuring smooth transactions for both you and the prospects.
Pricing:
- Emerging: $16 per user/month billed annually or $20 per user/month billed monthly
- Growing: $27 per user/month billed annually or $34 per user/month billed monthly
- Powerhouse: $49 per user/month billed annually or $61 per user/month billed monthly
- Enterprise: Available on request.
HubSpot Meeting Alternative #8: Apollo Meetings
Apollo Meetings is a feature within the Apollo.io platform designed to streamline and optimize the scheduling and management of meetings between sales professionals and their prospects. The platform lets you seamlessly arrange and coordinate various meetings with leads while automating various aspects of the scheduling workflow.
Key features:
- Create different meeting types. Users can create different types of meetings for various purposes, from one-on-one discussions to multi-host meetings and round-robin meetings.
- View past and upcoming events. The tool provides an overview of upcoming meetings and records of past meetings, including participant details, scheduled times, and durations.
- Customize meeting settings. It allows users to customize meeting settings, including calendar integration, meeting link personalization, video conference links, default availability, and minimum schedule notice.
Pricing:
- Free: $0
- Basic: $49/user/month (billed annually)
- Professional: $79/user/month (billed annually)
- Organization: $99/user/month (billed annually)
HubSpot Meeting Alternative #9: BookIt by LeanData
BookIt by LeanData is a sales scheduling tool that helps companies improve the process of managing meetings and distributing leads to the right sales rep, ultimately enhancing the experience of booking a meeting.
Key features:
- Set availability. BookIt allows users to set their availability preferences, such as defining specific hours and days when they are open for booking a meeting.
- Routing rules. It allows you to set up rules and criteria for routing leads to the most suitable team member. It can consider factors like geography, product knowledge, communication skills, etc.
- Integrations. It integrates with popular tools such as Salesforce, HubSpot, Microsoft Outlook Calendar, Google Calendar, and Google Analytics.
Pricing:
- BookIt For Forms: $25/connected calendar/month
- BookIt Handoff: $25/connected calendar/month
Which Scheduling Platform Should You Choose?
If you want to enhance your website conversions and need an affordable scheduling automation platform with flexible routing options and exceptional customer support, Schedule IQ is your answer.
Schedule IQ provides the advanced features of high-end scheduling tools at a lower cost. Suitable for teams in sales, marketing, or customer success, Schedule IQ streamlines the management, planning, and allocation of every lead, ensuring you never miss an opportunity.
Book a demo now to see in action how Schedule IQ enhances your scheduling efficiency!
